I'm responsible for onboarding new hires at our company and one of the hardest parts is building process guides.
Right now I usually:
- take screenshots
- paste them into a doc
- write instructions under each step
But it takes forever, especially when the process changes and we have to redo the whole thing.
Is there a better way people are creating step-by-step guides or SOPs these days?
How are people creating onboarding guides for new hires?
byu/Ready-Trick-8228 inEntrepreneur
Posted by Ready-Trick-8228
4 Comments
everyone starts with screenshots in docs and then slowly realizes it doesn’t scale at all, the real problem isn’t creating guides it’s maintaining them once things start changing, most people end up either not updating them or wasting hours redoing everything, the better approach is making guides that are easy to update or auto capture steps instead of manually writing everything, otherwise onboarding just becomes a constant cleanup task instead of a one time effort
yeah that method is why it feels painful, you’re documenting after the fact. most teams that do this well record the process once while doing it, then turn that into a guide. way faster and easier to update later. also don’t try to make it perfect, simple and usable beats detailed and outdated every time.
the screenshot method is brutal when you’re updating every other week. we ended up automating the whole capture and update process because redoing docs was killing our team’s time. how often do your processes change?
I felt this pain when hiring my first contractor.